Privacy policy

Introduction

At Ethical eDiscovery, we are committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, and protect your data when you interact with us — whether through our website, by email, or by phone.

Who We Are

Ethical eDiscovery is a provider of eDiscovery solutions based in the United Kingdom. We help clients manage and review data for legal and regulatory purposes. For the purposes of data protection law, we act as the data controller for any personal information we collect.

Contact Details

Company Name: Ethical eDiscovery

Registered Address:

1 Poultry, London, City of London, EC2R 8EJ

Email: info@ethicalediscovery.com

Phone: 020 8050 0503

Data Protection Contact

If you have any questions about how your personal data is handled, please contact our team via the details above. If a formal Data Protection Officer (DPO) is appointed in the future, their contact details will be made available here.

What Information We Collect

We may collect and process the following types of personal data:

Information You Provide Directly:

  • Name

  • Email address

  • Contact number

  • Job title and organisation

  • Any information included in your communications with us

Automatically Collected Information:

  • IP address

  • Browser type and version

  • Operating system and device type

  • Referring websites

  • Time and date of visits

  • User behavior (such as pages visited)

How We Use Your Information

We use your information to:

  • Respond to enquiries and provide requested information

  • Deliver and improve our services

  • Communicate with you about updates, news, or events (if you’ve opted in)

  • Ensure the security and functionality of our website

  • Comply with legal and regulatory obligations

Legal Basis for Processing

We rely on one or more of the following legal bases:

  • Your consent (e.g., when you subscribe to updates)

  • The performance of a contract

  • Compliance with legal obligations

  • Our legitimate interests in running and growing our business

Who We Share Your Data With

We may share your personal data with:

  • Trusted service providers who assist in delivering our website or services

  • Legal or regulatory authorities when required

  • Internal staff or contractors who need access to provide support

We never sell your personal data.

International Data Transfers

If we transfer your data outside the UK or European Economic Area (EEA), we ensure it is protected by appropriate safeguards, such as contractual clauses approved by the UK Information Commissioner’s Office (ICO).

Data Retention

We keep your personal data only for as long as necessary to fulfil the purposes we collected it for, including to satisfy legal, accounting, or reporting requirements.

Your Rights

Under UK data protection laws, you have rights including:

  • Access to your personal data

  • Correction of inaccurate or incomplete data

  • Erasure of your data in certain situations (“right to be forgotten”)

  • Restriction or objection to processing

  • Withdrawal of consent at any time (where processing is based on consent)

  • Lodging a complaint with the ICO

Information Commissioner's Office (ICO)

Website: https://www.ico.org.uk

Phone: 0303 123 1113

Policy Updates

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.